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Student Guide 2017-2018

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A - Guidelines

1. Pre-enrolment certificate

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New students who need a visa to enter Italy can get for free from the Registrar's Office of the University the "Pre-enrolment" certificate that allows them to request in the Italian Consulate of their country of origin, the "Entry Visa and stay in Italy for study".

In Italy it is not allowed to change a tourist visa into a student visa.

the "Pre-enrolment" certificate must be authenticated by the Congregation for Catholic Education and endorsed by the Secretariat of State.

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To obtain a certificate of "Pre-enrolment", it is necessary to submit to the Dean of the Faculty where one wishes to enroll the following documents:

1.1. For religious and diocesan candidates:

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  • Qualifications and grades obtained during previous studies in photocopy (when registering you will have to submit the original of previous qualifications to the Registrar's Office).
  • Letter of introduction from the Religious Superior or the local Ordinary.
  • The statement of responsibility or "taking charge" of the Institute or the private individual who guarantees the payment of board and lodging and any medical expenses during the period of stay in Italy, or the certification of the scholarship obtained including the cost of board and lodging accommodation or a document certifying the chance to earn oneself for the costs of study and stay.
  • A photocopy of an identity document.
  • Indication of the domicile while studying in Rome. Students belonging to the secular clergy (seminarians or priests) must reside in the Colleges or Institutes of Rome intended for them, the list of which appears in the Pontifical Yearbook. All those who do not live in these Colleges or Institutes must submit the appropriate “Extracollegialità” annual Rescript issued by the Vicariate of Rome at the request of the diocesan Ordinary.

1.2. For lay candidates:

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  • Qualifications and grades obtained during previous studies in photocopy (when registering you will have to submit the original of previous qualifications to the Registrar's Office).
  • Letter of introduction from the Ordinary of the student's origin Diocese (not just the mere presentation of a clergyman).
  • The statement of responsibility or "taking charge" of the Entity or the private individual who guarantees the payment of board and lodging and medical expenses during the period of stay in Italy. On this declaration there will have to be cleared of the Ordinary of the Diocese of Italian membership of the private or Entity that issues it. In case of declaration of self-preservation on the part of the student, in the bottom of the document must be endorsed with a visa of their ordinary source.
  • A photocopy of an identity document.
  • Indication of the domicile while studying in Rome.

If the Dean welcomes the documents received, he requests the Registrar's Office to draw up the certificate of pre-registration.

Requests for pre-registration to the new year received after July 13 will be processed on the reopening of the administrative activities in the month of September. For more information or to present special cases, please contact the Registrar's Office.

2. Welcome Service

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The University offers to its students, and everyone interested in receiving more information, a Welcome Service.

The Welcome Service starting from September up to the end of the Enrolment and Registration period.

This service, available in the Central Building's internal porch, is managed by students from Monday to Friday during the Enrolment and Registration period.

The aim of this service is to help new students that face the University environment for the first time and to accompany them with information which will allow them an easier path towards registration and enrolment.

3. Italian language: Course and Test

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3.1. Course of Italian

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At the beginning of each semester the Pontifical Gregorian University organizes an intensive course of Italian language for students whose mother tongue is not Italian.

The attendance certificate of the course is one of the documents to be filed upon enrolment.

PeriodFirst semester
RegistrationThe course will start on September 1st, 2017 at 9:00am at room C008, located at ground floor in the Central Building
Location of the coursePontifical Gregorian University - Piazza della Pilotta 4 - Rome (close to Trevi's Fountain)
FeeEURO 45,00 for registration + EURO 390,00 for the course
Info:For any further enquiry please don't hesitate to contact: info@centrostudicassia.it
PeriodSecond semester
RegistrationThe course will start at the beginning of the second semester
Info:For any further enquiry please don't hesitate to contact: info@centrostudicassia.it

3.2. Test of the Italian language

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Students whose mother tongue is not Italian enrolling in the University, except guest students, must undergo a test of knowledge of the Italian language, which takes place after the start of the first and second half, in the afternoon of the following dates:

  • From November 13, 2017 to November 17, 2017: for all students enrolling in the first semester;
  • From March 12, 2018 to March 15, 2018: for all enrolled in the second semester and for those who have not passed the test during November.

The level of knowledge of the Italian language required to pass the test must be at least level B.1., according to the European reference framework.

The School of Languages organizer will provide students who do not pass the test the information about their own gaps and areas for improvement.

In addition, students will have to attend an intensive course of Italian, lasting at least 60 hours, which may be visited in the Universities or elsewhere, provided they are certified. Finally, they will have to retake the test during the next round.

Il non superamento del test non ha ripercussioni sulla validità dell’immatricolazione e dell’iscrizione all’anno in corso, compresa la possibilità di sostenere gli esami del proprio semestre di studi. Per gli studenti che si sono iscritti a partire dal secondo semestre l’indicazione precedente vale fino al primo semestre dell’anno successivo. Il superamento del test è però indispensabile per l’iscrizione all’anno accademico successivo, per la prenotazione degli esami finali del ciclo e per ottenere un grado accademico.

The following categories can be relieved of the test, using the form signed by the Dean accepting the candidate:

  • "Gregorian Semester" (formerly Freisemester) students taking courses only in their mother tongue;
  • ordinary and extraordinary students who have already obtained a Italian Language degree in other Academic Institutions in Italy.

Other possible exemptions are only granted by the Academic Vice-Rector.

All the practical information (list of names, times, classrooms ...) will be posted, at the same time of the periods indicated, in the notice boards of the atrium of the University and will also be available online on the Online Services section of the Web site of the Gregorian University.

4. Courses in ancient and modern languages

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The University, in accordance with the Institutes and Schools in Rome, offers its students the opportunity to take advantage of special conditions for enrolment in ancient and modern languages courses.

Special prices are exclusively offered to the students of the Gregorian Consortium, then enrolled in the Gregorian University (PUG), in the Pontifical Biblical Institute (PIB) and in the Pontifical Oriental Institute (PIO).

Therefore it is necessary, at the time of enrolment, to be made at the respective location of the school, that the students exhibit their card or the provisional certificate proving their enrolment.

The list of the Institutes and Schools is available in the Ordo Anni Academici.

B - Enrolment and Registration

5. Enrolment 2017-2018

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For students from Colleges and registered like that in the University, the practices of enrolment and registration must be completed exclusively by the delegate appointed by the Rector and / or by the Superior of the College.

5.1. Admission process

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Prospective students who want to become actual students of the Gregorian University, including those who want to become Guest-students, must go through an admission process.

Prospective students who do not belong to the European Union can ask the Registrar's Office for a "pre-enrolment" certificate How to obtain a ’pre-enrolment’ certificate

5.2. How to become a student at the Gregorian University

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Step 1/4   5.2.1 Pre-registration/enrolment online procedure

The pre-registration/enrolment online procedure, available on the University Website, allows people to:

  • pre-register;
  • enrol to the Cycle of studies;
  • choose courses, seminars and guided readings.

This online procedure is available from September 4, 2017 09:30 for the first semester, and form January 25, 2018 09:30 for the second semester.

To start, click the button:

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Prospective students can safely enter their personal data and easily choose courses, seminars and guided readings they wish to attend (except compulsory courses).

A digital photo in JPEG format is required.

Prospective students must give an e-mail address to receive the two compiled documents in PDF format at the end of the data entry:

  • registration form (one copy);
  • enrolment from (two copies).

Step 2/4   5.2.2 Signature of Dean / Director

Forms must be signed by the Dean / Director. If the prospective student belongs to a College, forms must be signed also by the Rector of the College.

The procedure is null without the authorization of the Dean / Director.

The rules related to the signatures of the Academic Auhorithies:

Registration 2017-2018 - Signatures of the Academic Auhorithies needed in order to register for the 1st and the 2nd semester

Information follows Faculty of Theology To consult the document

Information follows Other Academic Units To consult the document

Step 3/4   5.2.3 Documents delivering

From September 14, 2017 to September 27, 2017 for the registration to the first semester or for the annual registration and from January 11, 2018 to January 25, 2018 for the registration to the second semester, bring to the Registrar's Office with the following documents:

List of documents to be delivered to the Registrar's Office

  1. enrolment and registration forms duly signed and authorized;
  2. Privacy declaration of consent duly signed (available in the "Online Forms" section of this Website);
  3. copy of an identity document or passport, accompanied by the original, which must be presented upon enrolment;
  4. the original certificate or the Diploma of the studies previously carried out which will be retained by the Registrar for the duration of the study cycle, except for guest students;
  5. for non-EU students: a photocopy of the visa for study purposes (for laymen / laywomen) or for religious reasons (for seminarians, religious students) issued by the Italian Consulate in the country of origin, whose original must be produced;
  6. for non-Italian students: a certificate of attendance of an Italian language course, lasting not less than five weeks (100 hours), issued by the Institution where it was followed;
  7. for clergymen, religious, seminarians, members of associations or movements recognized by Ecclesiastical Authority: the board of enrolment shall bear stamp and signature of the Rector , of the Superior or of the Ecclesiastical Assistant;
  8. for diocesan priests domiciled in Rome outside of the authorized Colleges: a copy of the "extracollegialità" issued by the Vicariate of Rome;
  9. for the laity: a letter of introduction to an Ecclesiastical Authority.

In absence of any of the documents pointed out, the Registrar cannot accept the request for registration.

Soltanto per gli studenti che si immatricolano o si iscrivono al Terzo Ciclo il termine di scadenza per la consegna delle schede firmate ed autorizzate sarà il October 30, 2017 per il primo semestre e il February 28, 2018 per il secondo semestre.

Step 4/4  5.2.4 Payment of Academic Fees

To activate the enrolment, the last step is the payment of the Tuition & Fees.

Pay attention to the deadlines

The annual enrolment fees can be paid in two equal instalments:

Segue informazioni First semester: by September 27, 2017

Segue informazioni Second semester: by January 25, 2018

without any additional charge.

6. Registration 2017-2018

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6.1. Enrolment after the first year

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Registered students can enrol:

  • to the following year of the same cycle (except doctoral candidates);
  • to move from one cycle to the other within the same Faculty;
  • to move from a Faculty/Institute/Centre to a different one.

6.2. Who can enrol

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Every student who possesses a matriculation number (including Guest-students).

6.3. When can I do the registration

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Student can use the online enrolment procedure from 1:00pm on July 28, 2017 for the first semester, and from December 18, 2017 for the second semester.

Registration for ordinary and extraordinary students lasts one year, unless otherwise specified by the student.

Gli studenti che hanno già frequentato l'Università in anni precedenti e che non hanno depositato in Segreteria Generale l'aggiornamento dei propri dati, il certificato originale e/o il Diploma degli studi previamente svolti oltre alla dichiarazione di consenso "Privacy" sottoscritta, devono provvedervi all'atto dell'iscrizione.

6.4. Instructions for students who enrol from the second year onwards

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Step 1/4   6.4.1 Online enrolment procedure

Students must follow the online enrolment procedure using the Secretary online service for students.

The procedure enables students to easily choose courses, seminars and guided readings (except compulsory courses) they wish to attend.

This procedure is available from 1:00pm on July 28, 2017 for the first semester, and from December 18, 2017 for the second semester.

Step 2/4   6.4.2 Signature

The enrolment form must be filled in online and, if required, brought to the Dean / Director to be signed.

The procedure is null without the authorization of the Dean / Director.

For more information, please consult the Web Page of the Registrar's Office .

Step 3/4   6.4.3 Documents delivering

The signed and authorized enrolment form to courses, seminars, etc. must then be taken to the Registrar's Office to complete the enrolment process from September 14, 2017 to September 27, 2017 for the first semester, and from January 11, 2018 to January 25, 2018 for the second semester.

Soltanto per gli studenti che si immatricolano o si iscrivono al Terzo Ciclo il termine di scadenza per la consegna delle schede firmate ed autorizzate sarà il October 30, 2017 per il primo semestre e il February 28, 2018 per il secondo semestre.

Step 4/4   6.4.4 Payment of Academic Fees

To activate the enrolment, the last step is the payment of the Tuition & Fees.

Pay attention to the deadlines

The annual enrolment fees can be paid in two equal instalments:

Segue informazioni First semester: by September 27, 2017

Segue informazioni Second semester: by January 25, 2018

Beyond these dates, the academic fee will be increased to € 50.

7. Enrolment, Registration: Who can help me?

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To contact the Registrar’s Office To send a message to the Registrar To consult the Web Page of the Office of the Registrar

Students can contact the Registrar's Office for:

  • enrolment to the new academic year;
  • management of the test of the Italian language;
  • management of ordinary exam sessions: final examination sessions, reservations, calendars and verbal exams issue;
  • preparing and issuing of badges, certificates, diplomas, diploma supplements, pre-enrolment certificate and other certification;
  • management of the academic calendar and classrooms;
  • calculation of academic degree (except for the 3rd Cycle);
  • students archive consultation.

C - Services

8. Services

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8.1. Services included in the Academic Fees

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The University offers some free services to regularly enrolled students in order to promote the study activities and to facilitate the insertion of everybody in the study and in the community and ecclesial life environment of the University.

Library To consult the Library Website

Access to the Library (C115). It is the privileged service for students and professors to acquire and develop the necessary knowledge during their studies.

Computer Room

Access to the Computer Room (LS02). It is open every day according to a set timetable, it has at its disposal more than 40 computers to carry out term papers, thesis and other academic works and the Internet connection for free.

Computer Room Hours

Information follows From Monday to Friday: from 9:00am to 3:00pm

Information follows Close on Saturday and Sunday

Chaplaincy of the University To consult the Website of the University Ministry

Services of the University Ministry (L009). It includes the daily Mass, spiritual accompaniment, Lectio Divina and spiritual exercises, that are services coordinated by many members of the educational community at students and professors disposal.

Students Relationship Office To consult the Web Page of the Students Relationship Office

Relations Students Office (L001). It is concerned with the welfare within the University and the promotion of initiatives in order to create a university community.

Foreign Students Office To consult the Web Page of the Office for Foreign Students

Foreign Students Office (L002). It offers a free advisory service aimed at providing for EU and non-EU students a qualified support to fulfill the formalities required for their stay in the Italian territory.

Student's Club

Students' Club (LS003). It is a room with about 80 seats with the necessary equipment to store and reheat ready food, as well as a fair number of lockers for your personal use.

Online Services To access the Online services for Students

It is available the use of online services through a portal for students and the use of the wireless network in all the University areas. The help service for the use of the wireless network is carried out by the Information Systems To consult the Website of the Information Systems

8.2. Services on favorable terms

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Furthermore, there are other services offered at particularly favorable conditions for students and professors.

Photocopy Service

The Photocopy Service (C114), in addition to the various copy machines, is available to students in the Library and on the different floors of the buildings of the University.

Delivery Service

The Service of delivery (L017) is at the disposal of students, offered in collaboration with a company of shipments.

GBPress Bookshop To consult the GBPress Website

The GBPress Bookshop (CA02) serves students for the purchase of dispensations of the professors courses, of the publishing publications (books and magazines) and other scientific publications (Italian and foreign), suggested by professors in support of their courses and researches guided by them.

Ottica La Fege To consult the ’Ottica La Fege’ Web page

Da più di 15 anni, l'Ottica La Fege esegue esame della vista computerizzato gratuito presso il Centro Medico dell'Università (sala LS 01) ogni martedì e giovedì dalle ore 13,30 alle ore 15,00.

L'Ottica La Fege offre lo sconto del 30% agli appartenenti alla Pontificia Università Gregoriana o ai loro conoscenti.

Nel proprio negozio situato a tre minuti di strada dall'Università (Ottica La Fege, Via Piè di Marmo 9 - tel. 06 678 16 73), si può provare una vasta scelta di montature.

GregCafé To consult the GregCafé Web page

The University Bar - GregCafè (C011), is open every day and reserved to students, professors, guests and staff of the University.

Courses in ancient and modern languages

The University, in accordance with the Institutes and Schools in Rome, offers its students the opportunity to take advantage of special conditions for enrolment in ancient and modern languages courses.

Special prices are exclusively offered to the students of the Gregorian Consortium, then enrolled in the Gregorian University (PUG), in the Pontifical Biblical Institute (PIB) and in the Pontifical Oriental Institute (PIO).

Therefore it is necessary, at the time of enrolment, to be made at the respective location of the school, that the students exhibit their card or the provisional certificate proving their enrolment.

The list of the Institutes and Schools is available in the Ordo Anni Academici.

D - Agenda

9. Academic Calendar

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To consult the Calendar

Academic Calendar 2017-2018

10. Dates and Deadlines

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Online Pre-registration 2017-2018
July 28, 2017 Online pre-registration begins (1st semester)
December 18, 2017 Online pre-registration closes (2nd semester)
Online pre-enrolment 2017-2018
September 4, 2017 Online pre-enrolment begins (1st semester)
January 25, 2018 Online pre-enrolment begins(2nd semester)
Enrolment and Registration 2017-2018
September 14, 2017 to September 27, 2017 Registration for the New Academic Year
January 11, 2018 to January 25, 2018 Registration for the 2nd semester Academic Year
Third Cycle
From September 14, 2017 to October 30, 2017 Registration for the 1st semester
From January 11, 2018 to February 28, 2018 Registration for the 2nd semester
Any changes in the Plan of Studies
October 16, 2017 to October 27, 2017
February 26, 2018 to March 2, 2018
Test of Italian language     (for future students)
November 13, 2017 to November 17, 2017 (only in the afternoon)
March 12, 2018 to March 15, 2018 (only in the afternoon)
Online course evaluation 2017-2018
January 8, 2018 to January 12, 2018 for the 1st semester
May 14, 2018 to May 18, 2018 for the 2nd semester and annual
Exam booking
September 1, 2017 to September 6, 2017 for autumn term 2016-2017
December 4, 2017 to December 14, 2017 for winter term
April 26, 2018 to May 4, 2018 for summer term
September 4, 2018 to September 7, 2018 for autumn term
Exam session
September 18, 2017 to September 27, 2017 autumn term 2016-2017
January 24, 2018 to February 9, 2018 winter term            
June 4, 2018 to June 28, 2018 summer term
September 18, 2018 to September 28, 2018 autumn term
Lessons
October 2, 2017 beginning of the prescribed courses of the 1st semester and of the annual courses
October 9, 2017 beginning of the optional courses, of the fundamental ones, of seminars and guided lectures of the 1st semester
December 21, 2017 begining of Christmas holidays
January 8, 2018 lessons recommence
January 19, 2018 last day of classes in the 1st semester
February 19, 2018 first day of classes in the 2nd semester
March 24, 2018 begining of Easter holidays
April 9, 2018 lessons recommence
May 31, 2018 last day of classes in the 2nd semester
Application Form for Pre-registration
Application Form for Pre-registration for the new year received after July 13 will be processed on the reopening of administrative activities in September.
Scholarships
March 15, 2018 Scholarship 2018-2019 open date
April 30, 2018 Scholarship 2018-2019 closing date
By the end of June 2018 Scholarship results
Tuition & Fees
All annual registration fees may be paid in two equal installments: within September 27, 2017 and within January 25, 2018 without applying any price rice
Freisemester - Programm - Termine Studienjahr 2017-2018 Wichtige Termine    Freisemester Home Page Freisemester Home Page

All deadlines for entrance exams, final exams and for submission of Diploma theses and License theses of the individual Faculties and Institutes are available in the calendars of individual Programs of study.

11. Lesson Hours

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Lessons hours:
I8:30am - 9:15am
II9:30am - 10:15am
III10:30am - 11:15am
IV11:30am - 12,15pm
V3:00pm - 3:45pm
VI4:00pm - 4:45pm
VII5:00pm - 5:45pm
VIII6:00pm - 6:45pm

E - Academic Route

12. General student provisions

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12.1. Condition for Admittance

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Admittance to the University (essential requirement for enrolment), pertaining exclusively to the Dean or Director, is granted on the basis of the evaluation of the documents submitted by the candidate related to the studies previously carried out.

Admittance is granted for the course of study and for the academic year for which the request was made and is void if it is not followed by registration and enrolment, which gives the student the right to attend lessons.

12.2. Categories of Students

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Students are divided into ordinary, extraordinary and guests.

Students aspiring to academic degrees or other qualifications are called "ordinary";

"Extraordinary" students are those who complete a specified curriculum in the Faculty, but do not intend, however, to acquire academic degrees at this University or do not yet have the necessary requirements to obtain them;

"Guests" are those students who attend only a few courses (up to a maximum of 3 per semester).

Finally, students enrolled over the duration of the cycle are called "students with incompletes".

12.3. General provisions regarding studies

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The enrolment and registration as an ordinary student to a higher cycle without having attained the title of the previous cycle is void; except for specific cases, for special cases the Dean may grant the student enrolled as out during the cycle to be completed, to frequent some courses of the upper cycle, so that these exams are then recognized him once the cycle has ended, if he meets all the requirements for enrolment in the next cycle.

For the completion of a course of study, the student has a maximum term of nine years from the enrolment in the cycle.

It is forbidden to enroll at several Universities or Pontifical Universities or Pontifical or civil Institutes , or to different Faculties or Institutes of the Gregorian University itself to obtain academic degrees. The dual enrolment and any examinations made will be canceled.

12.4. Study Plan

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12.4.1 Procedure to be followed for the presentation of the study plan

  • Compile the Study Plan during the online procedure on the website of the University. It can include optional courses, fundamental ones, seminars and guided readings.
  • Submit the forms to the Dean for approval.
  • Then return the form of the courses to the Registrar's Office, and the seminars' form and guided readings in their respective faculties.
  • Anyone wishing to attend a workshop and / or guided reading of another Faculty, prior permission of the respective Deans / Directors, should contact the Secretary of the Faculty where the seminar will be held to make request for registration.

12.4.2 Changes in the Study Plan

Any changes, approved in advance by the Dean / Director, may be carried out from October 16, 2017 to October 27, 2017 (for the first half) and from February 26, 2018 to March 2, 2018 (for the second half) using the online procedure and delivered to the Registrar's Office.

Besides these dates, it will be possible any change only after obtaining, in addition to the signature of the Dean / Director, also that of the Academic Vice-Rector. The student will have to go to the Registrar's Office for the completion of the practice and subsequently to the Cash Office for the payment of the respective fee (see special taxes).

12.4.3 Other useful information

Students are required to attend the lectures, seminars, exercises (cf. Statuta, Title 7, Art. 69, § 2) and complete the credits that the Statutes and Regulations of each Faculty determine. Therefore, students who accumulate absences equal to one third of the lessons of a course / seminar etc. lose the right to take the examination.

The Gregorian University allows only ordinary and extraordinary students the inclusion in the Study Plan of the PIB and PIO courses, subject to permission of the respective Deans / Directors.

It is forbidden the use of recording devices during class without the Professor explicit permission.

12.5 Valutazione dei corsi

L'Università al termine di ogni semestre sottopone a valutazione tutti i tipi di corsi da parte degli studenti attraverso una procedura online che viene attivata per un tempo stabilito.

13. FAQ Procedure for exams

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At what time will the booking period for the next exam session open?

The booking period will open at 13.00 on the first day and will close at 12.30 on the last day as indicated in the academic calendar of the Ordo Anni Academici.

What happens if I do not book in the specified period?

You cannot take the exam in that session.

What are the tests that I have to book?

All those for which it is expected a vote or a final evaluation after you sustain them, whether in a written or oral form or as a term paper.
Therefore, not only courses but also on-site and in-site seminars, final written and oral exams, dissertations, reading courses, internships and courses taken at the PIB and the PIO Institutes. As for term paper exams, their only delivery does not imply the reservation of the exam.

Will there be final examinations session for all the sessions: the winter, the summer and the autumn?

In the winter session there will be final examinations session for the courses of the first semester; in the summer session there will be final examinations session for annual courses of the second semester; while in the autumn session there will be no final examinations session but the student will be able to request to sustain exams.

What should I do if there are no exam sessions for the exam that I have to sustain?

By clicking on the button "BOOK", it is necessary to send a request to the Registrar, who, after the end of the booking period, will make visible the reservation and notes relating to the exam sessions required.

How can I book exams for the courses made at the PIB and PIO Institutes?

You cannot make a reservation for them, but you must apply for voting certificate to the Institution where you will do the test and, after the recognition of the academic Dean through a note, you will give it to the Registrar's Office for registration. In both cases, since they are off-site exams, you should always stick to the rules established by the pertinent Institution.

How can I book exams for the courses done in other Institutions not belonging to the Consortium PUG-PIB-PIO?

You cannot make a reservation, but you must apply for voting certificate to the Institution in which you do the test and, after the recognition made by the academic Dean through a note, you must give it to the Academic Secretary for registration.
In both cases, since the exams are taken off-site, you should always stick to the rules established by the respective Institution.

What should I do to book exams for the courses of previous sessions (arrears)?

If the terms of your schooling permit it, the procedure is the same as for the exams of the current session. By clicking on the button "BOOK", You can send a request to the Registrar’s Office, that will provide to enter you. Exam reservation requests and those to open final examination sessions are available from the Menu "Exam Reservation Request " and can be changed throughout the period of reservation.

What should I do to book exams for which are planned FT and NP Taxes?

FT tax: Tax "out of time"

NP tax: Tax "Not Presented"

It's enough to follow all the directions given by the Secretary online. After booking exams for which are planned FT and NP Taxes, you must go to the Cash Office to pay the pertinent fees in the opening time of the office on the last day of reservations (by that time the position of the exam is released). Finally, the student, with the Online Students Secretariat, must complete the booking procedures of these exams.

Is it possible to book exams for courses followed more than three years ago?

No, it is not possible, you must re-register to attend the course. Only for the completion of studies, the deadline for final exams remains of nine years.

Reservation to the final exams must be made via web by going to the Registrar’s Office?

Yes, you will have to do it exclusively via web within the prescribed period, as for all other exams.

How and when can I choose the type of exam (written, oral or term paper)?

S: Written exam

O: Oral exam

E: Term paper exam

If there is the option to choose, you can choose it from the act of booking. You must therefore be very careful in choosing the date indicated, in the morning or afternoon corresponding to the desired mode.

In the case of Selection of the "term paper" mode, is it expected reservation, and if so, what is the expiry date for its delivery?

Yes, it is expected reservation for the "term paper" mode and the final examination session will be conventionally indicated on the first day of the exam session. The deadline and place for the delivery of the term paper, however, remains always the one indicated by the professor or by the Faculty or Institute.

Is there any risk of "waiting" for the professors and / or students in the days of exam?

Not necessarily, because the Registrar’s Office will make available to students a limited number of days corresponding to the total number of students. There remains the case of students who will not attend the exam (absent examination) for which it is not possible to make any forecast. It is therefore recommended to present always in advance.

Is it possible that in the same day I do more than one exam?

Yes, but usually only if you choose this option, or if you booked late accepting the only date available at that time.

The session I want to attend is full. What shall I do?

If you plan to do the exam, you must be booked in another useful day even if less appreciated, then you can continue constantly to consult availability for all days of the booking period in the event that a student cancel his reservation or that in the meantime the Registrar has opened a new exam session.

In case of "sold-out places" on the day I would like to choose, what shall I do?

If you plan to take the exam, you must be booked in another day also if less acceptable to you. Then you should continue to consult constantly availability for all days of the period of booking, in the event that a student booked in one day agreeable to you would cancel his reservation, or that in the meantime the Registrar’s Office has opened a new final examinations session.

Is it possible to know in advance, compared to the period of reservation, the dates of final examination session?

Yes, on the basis of the information received by Professors and of the calendar daily prepared by the Registrar’s Office, which is visible from the "free access" section by the Secretariat Online Students. It is not recommended, however, to rely totally on the dates indicated before the date of commencement of bookings, as the calendar itself may slightly vary.

Where will it appear on the website the type and date of the exam booked?

In the booking section when it is done, in the "booking inquiry occurred" page. Later, after the end of the booking period, by clicking on "exams booked."

Is it possible to have copy of a document as proof of the booking occurred?

Yes, indeed it is recommended, after the operation is made, to print the document " booking inquiry occurred " and to keep it, showing it if necessary. For any subsequent modification (additions and / or deletions) it will have to be reprinted.

Where and when do I have to send the papers of the final exams?

To the Registrar's Office, according to the deadline established by each Faculty or Institute as reported in "important dates" published in the Program of Studies of each Faculty or Institute.

Where can I find more information about the booking process of exams via web?

In addition to this document, click on "Manual of online exam reservation procedure via Secretariat ", or in the early stages of booking click on the top right box "Problems with reservation?" or, finally, address directly to the Registrar’s Office desk during the opening hours to public.

14. Procedures for the development and delivery of the Licentiate thesis, final term papers of the First Cycle and Diploma

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Students must deliver their thesis and final term papers in two modes: printed format and digital in PDF format.

A printed copy must be delivered personally to the Director of the thesis or term paper after the authentication of the signature on the declaration of the originality of the text in the Registrar's Office; the other printed copies and the CD-ROM must be delivered to the Registrar's Office.

14.1. Printed Format

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The thesis must be written on A4 format sheets (21 x 29.7 cm.) using the recto verso of the sheet and shall be bound with thin cardboard cover using the color of each Faculty or Institute and in the respective number of copies as indicated below:

Licentiate thesis
Faculty/Institute/Centre Copy to the Director Copies to the Academic Secretary Color cover
Theology 1 1 blue
Canon Law 1 1 green
Philosophy 1 2 brown
History and Cultural Heritage of the Church 1 1 red
Missiology 1 1 dark burgundy
Social Sciences 1 2 light blue
Spirituality 1 1 ashen
Saint Peter Favre Centre 1 1 white
Final term papers of the First Cycle and Diploma
Faculty/Institute/Centre Copy to the Director Copies to the Academic Secretary Color cover
Theology 1 1 blue
Philosophy 1 1 brown
History and Cultural Heritage of the Church 1 1 red
Missiology 1 1 dark burgundy
Social Sciences 1 1 light blue
Spirituality 1 1 ashen
Cardinal Bea Centre for Judaic Studies 1 1 beige
Centre for Interreligious Studies 1 1 orange

The title page of the thesis and of the final term papers must contain the following data, to fill in the computer in Italian with the data below:

  • Heading PUG
  • Name of the Faculty (and the Department if any) or Institute or Centre
  • Course of study and specialization if any
  • Full name of the author
  • Matriculation number
  • Title of the thesis and / or term paper in the language of the text
  • Name of the Director of the Thesis and/or term paper
  • Academic year

14.2. Digital version (PDF format)

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The textx contained in the thesis (including the title page, preface, table of contents, indexes, bibliographies, etc., and including images, tables, charts integrated into the text), although in origin consisted of multiple files, must be provided in a single file in PDF format, named with the matriculation number of the student (e.g. 182640.pdf); pay attention to transcribe correctly the matriculation number) and save the file on non-rewritable CD-ROM.

14.3. Forms

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The declaration of originality of the text should be bound at the end of the written work in all copies. The copy to the Director of the work should be presented preventively in the Registrar's Office along with the other, to be submitted to authentication of the signature.

Then the student will deliver this certified copy to the Director.

Information follows The declaration of originality of the text is available in the online forms section To consult the online forms

15. Protection of the originality of the text

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The Pontifical Gregorian University reserves the right to verify the originality of the text of the term papers, theses and dissertations by any means thought right, even the data processing ones.

Any abuse or cases of plagiarism will be punished in accordance with the Standards of the University and the Italian law on the matter.

Norms about plagiarism

Information follows To consult the "Declaration of originality of the text", that has to be inserted at the end of the text delivered To consult the online forms

Information follows To consult the Pontifical Gregorian University Norms To consult the Pontifical Gregorian University Norms

16. Exams Norms

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The Exams Norms are available in the section "Pontifical Gregorian University Norms" To consult the Exams Norms

17. Civil Recognition in Italy of Academic Qualifications issued by the Pontifical Gregorian University

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The Pontifical Gregorian University is on the list of the Faculties and Ecclesiastical Universities approved by the Holy See, in accordance with the provisions of art. 40 of the Lateran Concordat signed between the Holy See and the Italian Republic.

In accordance with the legislation in force in Italy (Article 10, 2 of the Law March 25, 1985 no. 121, published in the ordinary supplement to the Official Gazette no. 85 of April 10, 1985, and Decree of the President of the Republic, February 2, 1994 No. 175, published in the Official Gazette no. 62 of March 16, 1994), following the Concordat Agreement of revision, the academic qualifications of Bachelor and Licentiate in the disciplines of Theology (in all its specializations, including Spirituality) and Sacred Scripture are recognized by the Italian State.

The student must submit an application form, together with the required documents, to the Ministry of University and Research, Office IX, who once received a favorable opinion from the National University Council, shall approve it.

Consequently, it is necessary to ask the Registrar’s Office for:

  • As regard as the Bachelor of Theology, to be recognized as a University Diploma, the certificate of the 13 tuition years;
  • As regard as the Licentiate of Theology, to be recognized as a University Degree, the certificate of the 20 tuition years.

To get academic qualifications recognized or taken into account by the academic authorities of civil Faculties or by civil authorities it is necessary to:

  • Referring to Italy:
    • Go to the Congregation for Catholic Education, Piazza Pio XII no. 3, tel. 06/6988.4167; fax 06/6988.4172, bringing:
      - The original and a photocopy of the diploma;
      - The certificate of all exams with a declaration of annuity;
      - The request from the Superior or from the Bishop of the competent Diocese (only for priests and religious).
    • Go to the Secretary of State to the Holy See (Vatican Apostolic Palace), tel. 06/6988.3438/4438; fax 06/6988.5088, with the Diploma and the original Transcript to get the authentication of signatures.
    • Go to the Italian Embassy to the Holy See, (Monday, Friday 10.00-12.00) in Viale delle Belle Arti, 2 in Rome, tel. 06 67294633 to get the vidimation (for each document you pay a stamp duty, with the exception of qualifications in Theology and Sacred Scripture).
    • Deliver all documentation, with an application letter, at Ministero dell’Istruzione, dell’Università e della Ricerca (MIUR), Ufficio Equipollenze, located in Rome, Via Michele Carcani, 61, tel. 06 97726090.
  • Referring to Foreign States:
    • Apply for authentication to the competent Ecclesiastical Authorities (Congregation for Catholic Education, P.za Pius XII, no. 3, tel. 06/6988.4167; fax 06/6988.4172; Secretary of State to the Holy See, Vatican Apostolic Palace, tel. 06/6988.3438/4438, fax 06/6988.5088; Embassy of its own Country to the Holy See or the Apostolic Nunciature of the country itself).

18. Access to competitions State examinations

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The recognized ecclesiastical qualifications allow access to Competitions-State Examinations or to professor’s Diploma Courses for the attainment of approval or eligibility to teach.

Teaching is allowed in the officially recognized schools or Institutes of the average education of first and second degree dependent on ecclesiastic or religious bodies, in those disciplines which require university degrees in Humanities or Philosophy achieved at state or private Universities (L. 01/19/1942, 86, D.Lgs. 16.4.1994, n.297).

19. Adaptation to the Bologna Process

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The document "The Ecclesiastical Faculties in the Bologna Process" is available online in the Website Repository To consult the document

To consult the Official Website

The Pontifical Gregorian University is accepting all aims, intentions and engagements required by the "Bologna Process", signed by the Holy See in 2003.

In addition, each Faculty, Institute and each Interdisciplinary Center of the Pontifical Gregorian University continues a review of its programming and its subdivision of matter, in order to confer titles that are recognized at European level.

20. Catholic Religion Education

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Following the agreement signed on 28 June 2012 by the Minister of Education, University and Research (MIUR) and by the President of the Italian Episcopal Conference (CEI) on the profiles of professional qualification of professors of Catholic religion, we inform the students of the Faculty of Theology, Canon Law, History and Cultural Heritage of the Church and Missiology that in order to obtain certification to the Teaching of the Catholic Religion (IRC) they have to integrate their study plan with some specific courses of qualification: didactics IRC, religious pedagogy, theory and school legislation, teaching practice, methodology of education.

These disciplines are offered by the Pontifical Faculty of Education Sciences Auxilium. We encourage interested students to contact directly the Auxilium for information on times and costs of the teachings.

21. Request of documents

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21.1. Introduction

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For requests for documents it is used the form "Request Documents" available in the Online Forms Section, completed in duplicate and to be submitted to the Registrar..

In accordance with current regulations, including those relating to the protection of personal data (D.Lgs 196/2003), the request and the withdrawal of the documents may only be effected:

  • by the interested party, presenting an identity document (identity card, passport, etc.).
  • from other delegated person with a document of the person concerned.

The fees collected for requests for documents erroneously completed are not returned.

21.2. Registration certificate

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Once registration has occurred, students may ask the Registrar's Office for the free issue of max. 2 copies of the certificate of registration within 30 days of the end of the period of registration.

The subsequent copies are always to be required in the Registrar's Office.

21.3. Magnetic recognition card (Badge)

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The University shall issue to each student at the time of enrolment the magnetic recognition card (badge) at no additional cost, according to the modes and time indicated by a public notice.

Possible duplicates due to loss or theft may be obtained from the Registrar's Office through the form "Request Documents" available in the "Online Forms Section", enclosing a self-declaration of loss or theft.

21.4. Marks and Grades certificates

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The student, after checking that he has fulfilled all the conditions set by the Faculty / Institute / Centre for the achievement of an academic degree, is entitled to receive, free of charge, a first original copy of the certificate indicating the individual subjects studied, credits, voting and the final qualification of the degree itself.

Both the firt copy and any subsequent copies of the certificate are always required in the Registrar's Office.

Students who support the final exams in the ordinary winter and summer sessions, will be able to check on the Online Services for students Web page the date of availability of the academic degree from which the certificate may be withdrawn. Those who support the final exams in the autumn session must apply for the academic degree in the Registrar's Office.

21.5. Diploma Parchment

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It requires going to the Registrar's Office and subsequently to the Bursar's Office for the payment of the prescribed fee. The withdrawal is carried out in the Registrar's Office after about 45 working days from the date of order. The availability date for its withdrawal will be published on the Online Services for students Web page. When requesting the Diploma Parchment, the student must verify the correctness of his personal data.

Instead, the Diploma in parchment for Doctorate will be issued ex officio without any charge in single copy by the Registrar's Office after about 60 working days since it has obtained the approval of the censors following the delivery or forwarding to the Academic Secretary of the 50 copies of the thesis printed (in whole or excerpt). It is the responsibility of the student to provide for its withdrawal.

All in parchment diplomas are issued in a single copy, duplications are not emitted, they can be withdrawn only by the student or by a person equipped with written delegation and in any case their posting is not expected.

22. Termination of studies during the Academic Year

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If a student, during the Academic Year, renounces to continue his studies at the University, he has to deliver to the Registrar's Office a letter in which he declares his decision.

If it is a student living in a college, it is required a letter from the Rector of the College.

F - Tuition & Fees and Scholarships

23. Tuition & Fees 2017-2018

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Index

All annual registration fees can be paid in two equal installments:

Information follows First semester: by September 27, 2017

Information follows Second semester: by January 25, 2018

Beyond this date the academic fee will be increased by € 50. ****

Information about Third Cycle fees is avaible on the section 'Third cycle overall share'.

Payment of Tuition Fees can be made by cheque or non negotiable bank draft in the name of the Pontificia Università Gregoriana, by ATM/Cash Machine, by credit card, or by bank transfer on the bank account registered in the Pontificia Università Gregoriana's name at Unicredit Banca di Roma S.p.A., 70 Agency in Rome: IBAN: IT 76A 02008 05181 000400554617; B.I.C. UNCRITM1B44.

This last payment method is only valid if the value date of the bank transfer falls within the last day for registration.

The receipt of the bank transfer must be sent via email to the Bursar's Office (economato@unigre.it) or delivered by hand at the Bursar's counter.

Otherwise, it will be necessary to integrate the transfer amount with the fee for the delay in registration (see special taxes).

If the student benefits from a scholarship, he will have to go to the Bursar's Office within the deadline for registration anyhow.

23.1. Annual registration fees 2017-2018

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  Ordinary and Extraordinary Students  
1.First Cycle or Bachelor degree (the Institute of Psychology excepted)€ 2.120
2.Second Cycle or Licentiate (the Institute of Psychology excepted)€ 2.660
3.Third Cycle or Doctorate (see space in the second chapter "Third Cycle or Doctorate") 
4. Diploma  
 Diploma for Priesthood and Religious Life Educators€ 2.660
 Specialization Diploma in Law€ 2.120
 Diploma in Missiology€ 2.120
 Diploma in Spirituality€ 2.120
 Diploma in Jewish Studies€ 2.120
 Diploma in Safeguarding of Minors€ 2.120
 Diploma in Interreligious Studies€ 2.120
 Diploma in practical Theology: specialization in family pastoral€ 1.040
 
5. Institute of Psychology  
 Preparatory year 1st year€ 2.920
 Second Cycle or Licentiate€ 3.240
 Practical training€ 1.275
 
6. students with incompletes*  
 For enrolment in each semester€ 305
 For each course, in the semester€ 155
7. Guest students**  
 For a single course of the semester€ 305
 For any further course, in the semester€ 155
 
8. Alberto Hurtado Centre for Faith and Culture***  
 For each module offered by the Centre€ 100
 
9. "Gregorian Semester" (formerly Freisemester) - Visitors Students  
 Limited to one year, in the semester€ 305
  "Gregorian Semester" (formerly Freisemester) - Extraordinary Students  
 For a single course of the semester€ 305
 For any further course, in the semester*€ 155

* Having the student to choose more than one course, the total amount will not be higher than the corresponding registration fee scheduled for an ordinary student anyhow.

** The guest student can enroll for no more than three courses per semester.

***  Annual amounts: since the Centre's proposal is aimed at young people who have predominantly less than 35 years, they are only required to pay for a contribution of Euro 100 for a module, Euro 200 for two modules, exclusively among those offered by the Hurtado Centre. Those wishing to avail of the services of the Library, are required to pay for a further contribution of Euro 100.

**** All annual registration fees can be paid in two equal installments: by September 27, 2017 and by January 25, 2018. Beyond this date the academic fee will be increased by € 50.

23.3. Third Cycle overall share

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From the Academic Year 2017-2018, registration for the Third Cycle provides an overall share valid for three years, amounting to € 3.840.

You can also pay the entire fee in six-monthly installments, amounting to € 640 each, each year by October 30th and by February 28th without additional charge.

After those dates the academic fee will be increased by € 50.

Students enrolled in the Third Cycle before the Academic Year 2015-2016 mantain the same semestral fee amounts.

Students who choose to take the Doctorate with specialization in Law, in the Faculty of Canon Law, have to pay for additional € 2.120 in theyear they attend the program of Law.

For the subsequent stages of the doctorate, everyone has to pay for the following fees that are established from year to year, amounting for the current year to:

Upon approval of the topic of the dissertation € 1.225
Upon approval of the plan of the dissertation € 1.225
Upon delivery of the dissertation € 1.225

The possible continuation of the Third Cycle, over three years from the date of registration, requires an "annual validation" and the payment of the registration fee established from year to year.

For the current academic year it amounts to € 640 and is to be paid by October 17, 2018.

The entire registration fee for the Doctorate and / or the annual validation must be always paid before the delivery of the dissertation.

The defense will take place about two months after the delivery of the dissertation, not considering the period from July 1st to August 31. June 21 is the last valid date for the delivery of the dissertation which allows the defense by October 21 without incurring in the eventual annual validation fee planned for the following academic year.

The entire registration fee for the Doctorate and / or the annual validation must be always paid before the delivery of the dissertation.

The defense will take place about two months after the delivery of the dissertation, not considering the period from July 1st to August 31st 2018.

June 21, 2018 is the last valid date for the delivery of the dissertation which allows the defense by October 22, 2018 without incurring in the eventual annual validation fee planned for the following academic year.

23.4. Special fees 2017-2018

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For each course, seminar, guided reading, workshops, etc.. added or changed after the registration deadlines € 30
For each exam added or changed after the reservation deadlines€ 30
For each exam: reserved and not supported (NP); to support out of Ordinary Time (FT); to support in extraordinary session (SS)€ 30
Renouncement of the study course; transfer to another course of study€ 50
All diplomas (except for the Doctorate)€ 70
Duplicate of Certificate of registration, marks, grade (the first copy is free of charge)€ 15
Duplicate of magnetic card€ 10

23.5. Library Card 2017-2018

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For external users access to the University Library  
Annual card€ 160
URBE users, alumni and Gregorian University former professors annual card€ 80
Quarterly card€ 60
Monthly card€ 40
Weekly card€ 20
Daily card€ 10

24. Scholarships Office

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24.1. Purpose

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The scholarships are aimed exclusively at the payment of the tuition fees, and are generally partial (for an aggregate amount equal to the half of the total).

24.2. Future students enrolling in the next academic year in the 1st or 2nd cycle, or Diploma

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  • The applications are presented by filling in the related form, available in the Scholarships Office (F114), and delivering it, along with the documents required, to the Rector's Delegate for the Scholarships Office, in the period of registration.
  • The outcome of the application will be notified directly from the Rector's Delegate for the Scholarships Office during the meeting.

24.3. Students already enrolled in the 1st or 2nd cycle or for Diploma

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  • For the Academic Year 2018-2019, the applications are presented from March 15, 2018 to April 30, 2018;.
  • The applications must be presented through the students online Secretary Web page.
  • The form completed online, accompanied by the required documentation, must be delivered to the Scholarships Office, according to schedule, for the evaluation of a Committee, consisting of: Rector's Delegate for the Scholarships Office, Registrar, Bursar, a Rector reported by the Association of Rectors President, a student chosen among the student-Senators.
  • It is a necessary requirement to have achieved, in the last examination session, a weighed average of votes of at least 8.70/10.
  • By the end of June 2018 the outcome of the application will be communicated by notice posted on the notice boards of the University and published in the students online Secretary Web page.
  • Only in exceptional and justified cases, you can ask for the scholarship directly to the Rector's Delegate for the Scholarships Office during the period of registration.

24.4. Students enrolled in the Third Cycle

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  • The applications are presented by filling in the related form, available in the Scholarships Office (F114) or in the online forms of the University Website, and delivering it, along with the documents required, to the Rector's Delegate for the Scholarships Office, with no limits expiration.
  • The requests received prior to the presentation of the topic of the thesis, for the payment of whose fee you cannot request a scholarship, are not accepted.

24.5. Documentation

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  1. For all (Diocesan Religious, Laity). A personal letter from the applicant addressed to the Rector's Delegate for the Scholarships Office, in which you shall submit a request for scholarship and answer to the following questions:
    1. whether studies are undertaken by your own choice or by the will of your superiors;
    2. the purpose of your studies and / or any assignment that you will take following the completion of studies;
    3. your own economic situation, that of the family or Institution to which you belong;
    4. whether the remaining study, accommodation, food and health costs are supported by the proceeds of your work, from the aid received by the family members, college, private or other Institutions.
  2. For seminarians and diocesan priests and religious and only for the first request. A letter from their Bishop or Major Superior stating:
    1. the course of study that the candidate must carry out;
    2. the indication of the place of residence of the student in Rome;
    3. the indication of financial aid offered for the food, housing, health care and the cost of studying of the student during his stay in Rome;
    4. the acknowledgment of the difficulties of the Diocese or the Institute to provide for the payment of tuition fees.
  3. Only for PhD students. In addition to the letters referred to in points a and b, a notice letter of the Moderator of the thesis, delivered in a sealed envelope or sent by email to the Rector's Delegate for the Scholarships Office, in which it is testified the status of the thesis, whether the student is still conducting a search or began the drafting stage, if it is possible to make predictions about the end of his doctoral work.

 

24.6. Santander Scholarships

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Programa de becas y ayudas

The Scholarship and Financial Aid Programme, issued by the co-operation between the Banco Santander International and the Pontifical Gregorian University, aims at providing yearly help to students.

It wants to facilitate and foster students’ participation in the diverse curricula proposed by the Pontifical Gregorian University, thus making it possible for them to complete their studies and formation and, consequently, to access employment in their Countries of origin and local churches.

Since registration at the Gregorian University requires personal data, the Online Procedure has been developed according to ethical and safety standards. The Gregorian University is committed to safeguard its users’ privacy and protect personal data, in compliance to the Italian data protection law (art.13 D.Lgs.196/03).