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Student Guide 2017-2018

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A - Guidelines

1. Pre-enrolment certificate

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New students who need a visa to enter Italy can get for free from the Registrar's Office of the University the "Pre-enrolment" certificate that allows them to request in the Italian Consulate of their country of origin, the "Entry Visa and stay in Italy for study".

In Italy it is not allowed to change a tourist visa into a student visa.

the "Pre-enrolment" certificate must be authenticated by the Congregation for Catholic Education and endorsed by the Secretariat of State.

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To obtain a certificate of "Pre-enrolment", it is necessary to submit to the Dean of the Faculty where one wishes to enroll the following documents:

1.1. For religious and diocesan candidates:

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  • Qualifications and grades obtained during previous studies in photocopy (when registering you will have to submit the original of previous qualifications to the Registrar's Office).
  • Letter of introduction from the Religious Superior or the local Ordinary.
  • The statement of responsibility or "taking charge" of the Institute or the private individual who guarantees the payment of board and lodging and any medical expenses during the period of stay in Italy, or the certification of the scholarship obtained including the cost of board and lodging accommodation or a document certifying the chance to earn oneself for the costs of study and stay.
  • A photocopy of an identity document.
  • Indication of the domicile while studying in Rome. Students belonging to the secular clergy (seminarians or priests) must reside in the Colleges or Institutes of Rome intended for them, the list of which appears in the Pontifical Yearbook. All those who do not live in these Colleges or Institutes must submit the appropriate “Extracollegialità” annual Rescript issued by the Vicariate of Rome at the request of the diocesan Ordinary.

1.2. For lay candidates:

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  • Qualifications and grades obtained during previous studies in photocopy (when registering you will have to submit the original of previous qualifications to the Registrar's Office).
  • Letter of introduction from the Ordinary of the student's origin Diocese (not just the mere presentation of a clergyman).
  • The statement of responsibility or "taking charge" of the Entity or the private individual who guarantees the payment of board and lodging and medical expenses during the period of stay in Italy. On this declaration there will have to be cleared of the Ordinary of the Diocese of Italian membership of the private or Entity that issues it. In case of declaration of self-preservation on the part of the student, in the bottom of the document must be endorsed with a visa of their ordinary source.
  • A photocopy of an identity document.
  • Indication of the domicile while studying in Rome.

If the Dean welcomes the documents received, he requests the Registrar's Office to draw up the certificate of pre-registration.

Requests for pre-registration to the new year received after July 13 will be processed on the reopening of the administrative activities in the month of September. For more information or to present special cases, please contact the Registrar's Office.

2. Welcome Service

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The University offers to its students, and everyone interested in receiving more information, a Welcome Service.

The Welcome Service starting from September up to the end of the Enrolment and Registration period.

This service, available in the Central Building's internal porch, is managed by students from Monday to Friday during the Enrolment and Registration period.

The aim of this service is to help new students that face the University environment for the first time and to accompany them with information which will allow them an easier path towards registration and enrolment.

3. Italian language: Course and Test

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3.1. Course of Italian

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At the beginning of each semester the Pontifical Gregorian University organizes an intensive course of Italian language for students whose mother tongue is not Italian.

The attendance certificate of the course is one of the documents to be filed upon enrolment.

PeriodFirst semester
RegistrationThe course will start on September 1st, 2017 at 9:00am at room C008, located at ground floor in the Central Building
Location of the coursePontifical Gregorian University - Piazza della Pilotta 4 - Rome (close to Trevi's Fountain)
FeeEURO 45,00 for registration + EURO 390,00 for the course
Info:For any further enquiry please don't hesitate to contact: info@centrostudicassia.it
PeriodSecond semester
RegistrationThe course will start at the beginning of the second semester
Info:For any further enquiry please don't hesitate to contact: info@centrostudicassia.it

3.2. Test of the Italian language

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Students whose mother tongue is not Italian enrolling in the University, except guest students, must undergo a test of knowledge of the Italian language, which takes place after the start of the first and second half, in the afternoon of the following dates:

  • From November 13, 2017 to November 17, 2017: for all students enrolling in the first semester;
  • From March 12, 2018 to March 15, 2018: for all enrolled in the second semester and for those who have not passed the test during November.

The level of knowledge of the Italian language required to pass the test must be at least level B.1., according to the European reference framework.

The School of Languages organizer will provide students who do not pass the test the information about their own gaps and areas for improvement.

In addition, students will have to attend an intensive course of Italian, lasting at least 60 hours, which may be visited in the Universities or elsewhere, provided they are certified. Finally, they will have to retake the test during the next round.

Il non superamento del test non ha ripercussioni sulla validità dell’immatricolazione e dell’iscrizione all’anno in corso, compresa la possibilità di sostenere gli esami del proprio semestre di studi. Per gli studenti che si sono iscritti a partire dal secondo semestre l’indicazione precedente vale fino al primo semestre dell’anno successivo. Il superamento del test è però indispensabile per l’iscrizione all’anno accademico successivo, per la prenotazione degli esami finali del ciclo e per ottenere un grado accademico.

The following categories can be relieved of the test, using the form signed by the Dean accepting the candidate:

  • "Gregorian Semester" (formerly Freisemester) students taking courses only in their mother tongue;
  • ordinary and extraordinary students who have already obtained a Italian Language degree in other Academic Institutions in Italy.

Other possible exemptions are only granted by the Academic Vice-Rector.

All the practical information (list of names, times, classrooms ...) will be posted, at the same time of the periods indicated, in the notice boards of the atrium of the University and will also be available online on the Online Services section of the Web site of the Gregorian University.

4. Courses in ancient and modern languages

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The University, in accordance with the Institutes and Schools in Rome, offers its students the opportunity to take advantage of special conditions for enrolment in ancient and modern languages courses.

Special prices are exclusively offered to the students of the Gregorian Consortium, then enrolled in the Gregorian University (PUG), in the Pontifical Biblical Institute (PIB) and in the Pontifical Oriental Institute (PIO).

Therefore it is necessary, at the time of enrolment, to be made at the respective location of the school, that the students exhibit their card or the provisional certificate proving their enrolment.

The list of the Institutes and Schools is available in the Ordo Anni Academici.

B - Enrolment and Registration

5. Enrolment 2017-2018

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For students from Colleges and registered like that in the University, the practices of enrolment and registration must be completed exclusively by the delegate appointed by the Rector and / or by the Superior of the College.

5.1. Admission process

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Prospective students who want to become actual students of the Gregorian University, including those who want to become Guest-students, must go through an admission process.

Prospective students who do not belong to the European Union can ask the Registrar's Office for a "pre-enrolment" certificate How to obtain a ’pre-enrolment’ certificate

5.2. How to become a student at the Gregorian University

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Step 1/4   5.2.1 Pre-registration/enrolment online procedure

The pre-registration/enrolment online procedure, available on the University Website, allows people to:

  • pre-register;
  • enrol to the Cycle of studies;
  • choose courses, seminars and guided readings.

This online procedure is available from September 4, 2017 09:30 for the first semester, and form January 25, 2018 09:30 for the second semester.

To start, click the button:

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Prospective students can safely enter their personal data and easily choose courses, seminars and guided readings they wish to attend (except compulsory courses).

A digital photo in JPEG format is required.

Prospective students must give an e-mail address to receive the two compiled documents in PDF format at the end of the data entry:

  • registration form (one copy);
  • enrolment from (two copies).

Step 2/4   5.2.2 Signature of Dean / Director

Forms must be signed by the Dean / Director. If the prospective student belongs to a College, forms must be signed also by the Rector of the College.

The procedure is null without the authorization of the Dean / Director.

The rules related to the signatures of the Academic Auhorithies:

Registration 2017-2018 - Signatures of the Academic Auhorithies needed in order to register for the 1st and the 2nd semester

Information follows Faculty of Theology To consult the document

Information follows Other Academic Units To consult the document

Step 3/4   5.2.3 Documents delivering

From September 14, 2017 to September 27, 2017 for the registration to the first semester or for the annual registration and from January 11, 2018 to January 25, 2018 for the registration to the second semester, bring to the Registrar's Office with the following documents:

List of documents to be delivered to the Registrar's Office

  1. enrolment and registration forms duly signed and authorized;
  2. Privacy declaration of consent duly signed (available in the "Online Forms" section of this Website);
  3. copy of an identity document or passport, accompanied by the original, which must be presented upon enrolment;
  4. the original certificate or the Diploma of the studies previously carried out which will be retained by the Registrar for the duration of the study cycle, except for guest students;
  5. for non-EU students: a photocopy of the visa for study purposes (for laymen / laywomen) or for religious reasons (for seminarians, religious students) issued by the Italian Consulate in the country of origin, whose original must be produced;
  6. for non-Italian students: a certificate of attendance of an Italian language course, lasting not less than five weeks (100 hours), issued by the Institution where it was followed;
  7. for clergymen, religious, seminarians, members of associations or movements recognized by Ecclesiastical Authority: the board of enrolment shall bear stamp and signature of the Rector , of the Superior or of the Ecclesiastical Assistant;
  8. for diocesan priests domiciled in Rome outside of the authorized Colleges: a copy of the "extracollegialità" issued by the Vicariate of Rome;
  9. for the laity: a letter of introduction to an Ecclesiastical Authority.

In absence of any of the documents pointed out, the Registrar cannot accept the request for registration.

Soltanto per gli studenti che si immatricolano o si iscrivono al Terzo Ciclo il termine di scadenza per la consegna delle schede firmate ed autorizzate sarà il October 30, 2017 per il primo semestre e il February 28, 2018 per il secondo semestre.

Step 4/4  5.2.4 Payment of Academic Fees

To activate the enrolment, the last step is the payment of the Tuition & Fees.

Pay attention to the deadlines

The annual enrolment fees can be paid in two equal instalments:

Segue informazioni First semester: by September 27, 2017

Segue informazioni Second semester: by January 25, 2018

without any additional charge.

6. Registration 2017-2018

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6.1. Enrolment after the first year

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Registered students can enrol:

  • to the following year of the same cycle (except doctoral candidates);
  • to move from one cycle to the other within the same Faculty;
  • to move from a Faculty/Institute/Centre to a different one.

6.2. Who can enrol

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Every student who possesses a matriculation number (including Guest-students).

6.3. When can I do the registration

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Student can use the online enrolment procedure from 1:00pm on July 28, 2017 for the first semester, and from December 18, 2017 for the second semester.

Registration for ordinary and extraordinary students lasts one year, unless otherwise specified by the student.

Gli studenti che hanno già frequentato l'Università in anni precedenti e che non hanno depositato in Segreteria Generale l'aggiornamento dei propri dati, il certificato originale e/o il Diploma degli studi previamente svolti oltre alla dichiarazione di consenso "Privacy" sottoscritta, devono provvedervi all'atto dell'iscrizione.

6.4. Instructions for students who enrol from the second year onwards

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Step 1/4   6.4.1 Online enrolment procedure

Students must follow the online enrolment procedure using the Secretary online service for students.

The procedure enables students to easily choose courses, seminars and guided readings (except compulsory courses) they wish to attend.

This procedure is available from 1:00pm on July 28, 2017 for the first semester, and from December 18, 2017 for the second semester.

Step 2/4   6.4.2 Signature

The enrolment form must be filled in online and, if required, brought to the Dean / Director to be signed.

The procedure is null without the authorization of the Dean / Director.

For more information, please consult the Web Page of the Registrar's Office .

Step 3/4   6.4.3 Documents delivering

The signed and authorized enrolment form to courses, seminars, etc. must then be taken to the Registrar's Office to complete the enrolment process from September 14, 2017 to September 27, 2017 for the first semester, and from January 11, 2018 to January 25, 2018 for the second semester.

Soltanto per gli studenti che si immatricolano o si iscrivono al Terzo Ciclo il termine di scadenza per la consegna delle schede firmate ed autorizzate sarà il October 30, 2017 per il primo semestre e il February 28, 2018 per il secondo semestre.

Step 4/4   6.4.4 Payment of Academic Fees

To activate the enrolment, the last step is the payment of the Tuition & Fees.

Pay attention to the deadlines

The annual enrolment fees can be paid in two equal instalments:

Segue informazioni First semester: by September 27, 2017

Segue informazioni Second semester: by January 25, 2018

Beyond these dates, the academic fee will be increased to € 50.

7. Enrolment, Registration: Who can help me?

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To contact the Registrar’s Office To send a message to the Registrar To consult the Web Page of the Office of the Registrar

Students can contact the Registrar's Office for:

  • enrolment to the new academic year;
  • management of the test of the Italian language;
  • management of ordinary exam sessions: final examination sessions, reservations, calendars and verbal exams issue;
  • preparing and issuing of badges, certificates, diplomas, diploma supplements, pre-enrolment certificate and other certification;
  • management of the academic calendar and classrooms;
  • calculation of academic degree (except for the 3rd Cycle);
  • students archive consultation.

C - Services

8. Services

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8.1. Services included in the Academic Fees

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The University offers some free services to regularly enrolled students in order to promote the study activities and to facilitate the insertion of everybody in the study and in the community and ecclesial life environment of the University.

Library To consult the Library Website

Access to the Library (C115). It is the privileged service for students and professors to acquire and develop the necessary knowledge during their studies.

Computer Room

Access to the Computer Room (LS02). It is open every day according to a set timetable, it has at its disposal more than 40 computers to carry out term papers, thesis and other academic works and the Internet connection for free.

Computer Room Hours

Information follows From Monday to Friday: from 9:00am to 3:00pm

Information follows Close on Saturday and Sunday

Chaplaincy of the University To consult the Website of the University Ministry

Services of the University Ministry (L009). It includes the daily Mass, spiritual accompaniment, Lectio Divina and spiritual exercises, that are services coordinated by many members of the educational community at students and professors disposal.

Students Relationship Office To consult the Web Page of the Students Relationship Office

Relations Students Office (L001). It is concerned with the welfare within the University and the promotion of initiatives in order to create a university community.

Foreign Students Office To consult the Web Page of the Office for Foreign Students

Foreign Students Office (L002). It offers a free advisory service aimed at providing for EU and non-EU students a qualified support to fulfill the formalities required for their stay in the Italian territory.

Student's Club

Students' Club (LS003). It is a room with about 80 seats with the necessary equipment to store and reheat ready food, as well as a fair number of lockers for your personal use.

Online Services To access the Online services for Students

It is available the use of online services through a portal for students and the use of the wireless network in all the University areas. The help service for the use of the wireless network is carried out by the Information Systems To consult the Website of the Information Systems

8.2. Services on favorable terms

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Furthermore, there are other services offered at particularly favorable conditions for students and professors.

Photocopy Service

The Photocopy Service (C114), in addition to the various copy machines, is available to students in the Library and on the different floors of the buildings of the University.

Delivery Service

The Service of delivery (L017) is at the disposal of students, offered in collaboration with a company of shipments.

GBPress Bookshop To consult the GBPress Website

The GBPress Bookshop (CA02) serves students for the purchase of dispensations of the professors courses, of the publishing publications (books and magazines) and other scientific publications (Italian and foreign), suggested by professors in support of their courses and researches guided by them.

Ottica La Fege To consult the ’Ottica La Fege’ Web page

Da più di 15 anni, l'Ottica La Fege esegue esame della vista computerizzato gratuito presso il Centro Medico dell'Università (sala LS 01) ogni martedì e giovedì dalle ore 13,30 alle ore 15,00.

L'Ottica La Fege offre lo sconto del 30% agli appartenenti alla Pontificia Università Gregoriana o ai loro conoscenti.

Nel proprio negozio situato a tre minuti di strada dall'Università (Ottica La Fege, Via Piè di Marmo 9 - tel. 06 678 16 73), si può provare una vasta scelta di montature.

GregCafé To consult the GregCafé Web page

The University Bar - GregCafè (C011), is open every day and reserved to students, professors, guests and staff of the University.

Courses in ancient and modern languages

The University, in accordance with the Institutes and Schools in Rome, offers its students the opportunity to take advantage of special conditions for enrolment in ancient and modern languages courses.

Special prices are exclusively offered to the students of the Gregorian Consortium, then enrolled in the Gregorian University (PUG), in the Pontifical Biblical Institute (PIB) and in the Pontifical Oriental Institute (PIO).

Therefore it is necessary, at the time of enrolment, to be made at the respective location of the school, that the students exhibit their card or the provisional certificate proving their enrolment.

The list of the Institutes and Schools is available in the Ordo Anni Academici.

D - Agenda

9. Academic Calendar

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