The books kept in the reading rooms, mainly the works of major consultation, are on open shelves and therefore directly accessible to the users. Overall, they amount to about 50,000 books, whose call numbers start with one of the following abbreviations:
The entire Periodical Collection, to which are dedicated the entire Second Floor of the Library and the Sixth Floor of the Warehouse Tower, is freely and directly accessible, with the exception of titles published before 1861, those belonging to Special Library Funds, and those of large format, which must be requested at the Distribution Desk.
Volumes placed in the warehouses with call numbers Mag., FA, BEV, Fag., Soc., SIDIC, and Ved. must be requested in consultation by choosing between two possibilities:
- selecting the volume directly on the Library online catalogue;
- using the “Inserimento richieste” function on the moBi Web platform.
Users can request up to 12 volumes per day and requests can be sent 24 hours a day, even from outside the University Network. All requests sent after 5:01 p.m. will be processed the following day; the Service is suspended from Saturday at 11:01 a.m. to Sunday at 5:00 p.m.
Volumes belonging to the Wetter Fund (call number FW) and to the Hagiographic Fund (call number FA) ust be requested at the Distribution Desk by filling out the special paper card.
Books are collected from warehouses every 30 minutes; as soon as the volumes requested online are available, the user receives an e-mail and shall collect them at the Distribution Desk no later than 30 minutes before closure. Every day the Distribution Service is suspended from 1:00 to 2:00 p.m.
With the "Prenotazioni" function on moBi it is also possible to book a volume that has already been requested by another user.
A brief guide to the procedure of book request and handling is available in Italian.
A maximum of 5 volumes per day can be retained in consultation using the “Maneat” function on moBi.
Only volumes kept in the warehouses can be retained in consultation: it is not allowed to deposit volumes placed on open shelves (including periodicals and Volumes of the Course Bibliographies Service) and those belonging to the Ancient and Rare Fund.
At the end of the study session, and in any case before closure, volumes must be returned to the Distribution Desk, where it is possible to collect them again no later than 30 minutes before closure for the following seven days (please remeber that every day the Distribution Service is suspended from 1:00 to 2:00 p.m.).
On the day when volumes are scheduled to be definitively returned, if they have not been booked by another user it is possible to extend the "Maneat" for a further seven days. If the day of restitution coincides with Sunday or with a public holiday, the possibility of renewal or restitution will be postponed on the first working day.
If volumes are not consulted for more than four consecutive days the "Maneat" automatically expires; the automatic expiration is established also on the day before Easter and summer and Christmas closures.
Warnings and Penalties
Users shall note that it is mandatory to collect the requested volumes and that, at the end of the study session, all volumes must be returned to the Distribution Desk, even those on "Maneat".
Failure to comply with the service regulation entails the following warnings and penalties:
- The first warning is intended to raise awareness of the correct use of the Distribution Service, it has no impact on the volume request process;
- The second warning is the last notice without effects on the volume request process;
- The first penalty inhibits the volume request for 24 hours, only volumes placed in the Reading Rooms and those on "Maneat" remain available for consultation;
- The second penalty inhibits ad interim the volume request; to regularize the position it is necessary to make an appointment with the Library Management by writing to the e-mail address [email protected].
As declared in Art. 4 of the General Rules of the Library, loans are reserved to emeritus and permanent professors, to aggregate and associated appointed lecturers of the Gregorian University, as well as to the Jesuit Fathers in residence at the Community. Loans may be made as follows:
- Up to 30 books from the warehouses, for up to 3 months
- Up to 5 books from the reading rooms, for up to one week
It is available a self-service loan station for all authorized users, placed at the Library Loan Office, to the right of the Entrance Desk. Here it is a quick guide in italian.
The appointed, invited and assistants lecturers can borrow up to 3 books for a month, only from the warehouses and on written request presented to the Head Librarian from the respective Dean, President or Director. Users shall fill in the green paper form in the Loan Office.
Ancient and rare books, encyclopedias, dictionaries, and periodicals aren’t in any case for loan.
Interlibrary loan is not provided.